Assoc. Meeting Minutes

Pine Ridge Condominium Association

4801     Lakeside Club Blvd.,

                            Ft. Myers, Fl. 33905

                       Board of Directors Meeting

                                March 25^th. 2010

           The meeting was called to order at 7:00PM. by Don Apple, president.



     A quorum was established by roll call. Directors present were: Don Apple, Bill Byrus, Nora Harmon, Tommy McIntyre, Bernadette

Kowalczyk, Paul Schroeder and Ron Visness.

Don Apple requested a motion to accept the minutes of the Feburary 25th meeting

as written and to waive the reading of those minutes.

          A motion to do so was made by Nora Harmon, and seconded by Tommy McIntyre. The Board vote was; 7- Yes and 0- No.

    The posting of today's meeting was March 23^rd. At 1:00PM. This was

verified by Jean Thompson, CAM.

Treasurer's Report:

          Assets:                            $525,084.68

          Replacement Funds:    $1,071,525.40

          Total:                               $1,596,610.08

          A motion was made by Tommy McIntyre to accept the report, seconded  by Ron Visness and passed by the Board with a vote of 7- Yes 0- No

         Old Business:



1.       Ratify the sale of unit 132D1:   A motion was made by Nora Harmon,  seconded by Ron Visness and passed unanimously with a vote of 7- Yes   0- No.



2.       Landscaping and Entry Enhancement: Bill Byrus reported that a plan and sketch that he presented to the landscape committee was approved  by the committee. This included planting three Bismarckia palm trees at the entrance to Pine Ridge at a cost of $1,500.00, and approx., $3,000.00 to replace the damaged shrubs in the entrance islands and other areas.

To accomplish this,he requested the board to approve a total amount of $5,000.00 . Nora Harmon made a motion to approve the request, which was seconded by Tommy McIntyre and passed unanimously by the Board.

The estimate to pressure wash, repair, seal and repaint the perimeter  wall, the gate house and dumpster enclosures is $8,180.00 . A motion was made by Nora Harmon to accept the estimate and seconded by Tommy McIntyre. It was passed with a unanimous vote by the Board.

3.       Geothermal Pool Heating System: Ron Visness made a motion to allocate $27,000.00 from available operational funds and proceed now to ensure that the system will be operative before the next heating season.

          The motion was seconded by Nora Harmon and voted on by the Board with a vote of 7- yes and 0 – No.

4.       Security Improvements:   Paul Schroeder presented the board with hand-outs and various statistics on security gates . He also made a

recommendation, that he would like the Board to provide guidelines to the security committee regarding expenditure. To facilitate this he made

a motion that the board give an allocation,( not an approval) of  $10.000 Once enough information is gathered on security improve-

ments and costs the committee will submit their final recommendation to the Board for approval. The motion was seconded by Ron Visness and passed by the board with a vote of 7-Yes and 0- No

5.      BOD Meeting Scheduling :   Paul Schroeder brought up the issue of the set schedule for meetings on the 4th Wednesday of each month, which was voted on and passed by the Board at the previous meeting. He then made a motion that this ruling be adhered to as long as there is an available quorum to conduct a meeting.

           The motion was seconded by Bernadette Kowalczyk. After some discussion a point was made that with only four directors present a

decision could end up in a tied vote. Paul Schroeder stated he would amend his motion to accommodate changing the date of a meeting if

there were less than five directors available to attend. ( It should be noted, the by-law that states a quorum of four directors is required

to conduct a meeting has not been changed.) The amended motion was passed with a vote of 7- Yes and 0- No.





New Business:

1. TOPS Program: – expanding the possible uses of this computer  program which is already in place. Ron Visness explained how this program can provide a higher degree of community management. One example is the Work Order Program whereby management and owners would be able to track service requests. Ron Visness made a motion for the Board to approve the expenditures:

          $800.00 for the Work Order Program.

          $150.00 for setting up the TOPS Community Web Site.

          $90.00 for the monthly Web Site fee.

The motion was seconded by Nora Harmon and passed by the Board by a 7- Yes and 0- No vote.



2.      Rules and regulations: Tommy McIntyre presented the board with copies of the association's documents with the changes, additions and deletions noted. He asked that any comments and recommendations be submitted to the Rules a Regulations, committee before the next  BOD meeting. It was noted that the amount of work involved in updating the Rules and Regulations, is arduous and that this committee

is to be commended for their effort.

3. Storm Shutters:     This subject falls under the Rules and Regs. Committee and the Architectural Committee. To assist the owners and        maintain a look of conformity within Pine Ridge those committees have developed guidelines for the types of shutters and the correct  installation of them.

         The BOD will review the guidelines before the next scheduled meeting.

4.       CAM's Contract: Errors were noted in the current contract. Don Apple and Ron Visness will review the contract and make the necessary

corrections.



5.      No 3x5 cards were submitted for this meeting.



          Don Apple requested that any director who wants to have an item on a meeting agenda must put the substance of the item in writing and submit it to the CAM., no later than seven days prior to the scheduled meeting.

A motion to adjourn the meeting was made by Nora Harmon and seconded by Tommy McIntyre. The motion was passed unanimously by the Board.

Respectfully submitted,

Bernadette Kowalczyk, Secretary.

Pine Ridge condominium Association

4801 Lakeside Club blvd.

Ft. Myers, FL 33905

　

Board of Directors Meeting Minutes

February 25th. 2010

　

The meeting was called to order at 7:00pm by Don Apple, president. A quorum was established by roll call Directors present were; Don Apple, Bill Byrns, Nora Harmon, Bernadette Kowalczyk,-Tommf-McIntyre, Paul Schroeder and Ron Visness.

　

A motion was made by the president to have the minutes of January 20th. 2010 meeting and the February 17th. 2010 Special meeting read. This was seconded by Nora Harmon. The secretary to the board, Bernadette Kowalczyk read those minutes in their entirety and both were accepted as read, with the exception that a minor correction was needed in the 2/17110 minutes regarding the reference to unit 132D. The correction is noted and will be described as unit 132D1 in the corrected version.. The minutes were accepted unanimously by the board •

　

Treasurer's Report: Financial statements for the year ending December 31st. 2009 were

^{made available to the board of directors}. Nora Harmon gave the following information for January 31st. 2010.

Operating Funds: $740,865.52

Replacement Funds: $1,051,096.70

Total: $1,791,961.70

Delinquent Accounts Status:

19 at the attorney.

2 have been sold.

1 is presently in closing.

3 have paid.

The total amount due on January 31, 2010 is: $62,831.93

Funds allotted for these accounts as of this year 2010 is: $72,000.00

　

Don Apple made a motion to accept the report-thls-was-seconded by Bernadette Kowalczyk and a vote by the directors accepted this report unanimously.

　

\" .

Old Business

Security Committee. Paul Schroeder presented the following recommendations to the board:

Install a speed bump at the entrance before the main gate. Speed bump costs:

Rolling $650.00

Standard $325.00

The rational being to slow traffic for a better chance to get the license ID and to reduce piggy back entries.

Stickers to be placed on auto rear windows that the light will illuminate to enable the cameras to pick them up.

Extra lighting throughout the property to give better visual ID of intruders.

Added safety for residents after dark. .

Lighting costs: will vary as to the amount of lighting required, an approximate estimate is $2000.00 spread over the year.

• Closing the main gates 24/7

This provides an appearance of a gated community and minimizes the risk of the community being cased.

Closing gate costs: minimal electric and maintenance increase.

Paul Schroeder thanked the committee members Geoffrey Stark and Jeffrey Garringer for the time and effort they put ill to this project with him. The security issue will be discussed in more detail at the next meeting.

　

Pool Heating: Ron Visness provided more data to support the use of a geothermal heating system. It would be more expensive to install. However, long term it will be more effective and is less expensive than using air source heat pumps with a gas fired back up heater. He thanked Wilson Burns and Greg Moff for their assistance with gathering and validating the data. To enable Ron Visness to present his motion, Paul Schroeder withdrew his motion which favored the addition of a gas fired back-up pump to the existing air source heat pump system. Ron Visness then made the following motion;

Greg and Ron will test the effectiveness of tbe liquid cover tecbnology using the spa for the tests to compare no cover, liquid cover and full cover.

If the liquid cover is effective the association will purchase a chemical injection pump, and an annual supply of chemical at a cost of about $500.00.

That the association slowly convert to water source heat pumps to minimize annual operating costs. This will be done by including $30,00.00 in the 2011 budget for installation of the lake water pickup and return system, the required electrical panel and one 90,000 Btu/hr. water source pump. The work will be scbeduled as early as possible in the new year. (2011) then as the air source heat pumps wear out or require major maintenance they will be replaced by water source units.

　

The motion was seconded by Paul Schroeder, and after discussion from the board a vote to move forward as outlined in the motion was passed unanimously by 7- YES and 0- NO votes.

Unit 132Dl. The estoppel letter has not been received as yet therefor the exact amount owed to the lender is not known however, it has been estimated at $38,000.00. Paul Schroeder itemized the cost of the proposed expenditure to make the unit presentable for selling, the total amount is still well within the budgeted amount. This is largely due to volunteer help. Geoffrey Garringer was thanked for all the hours of labor he has put in on this project. Paul Schroeder agreed to be responsible for getting the window treatment completed, the cost of which is not to exceed $400.00 and Nora Harmon will arrange to get the carpeting installed.

Paul Schroeder made a motion that; we complete repairs and improvements, ie., the carpet installation by March 4th. 2010 and list it with a realtor. This was seconded by Nora Harmon, and passed with 7- YES and O-NO votes.

　

New Business:

　

Landscaping.

Funds are needed to replace the plants in the islands that were damaged by the cold weather, and plants/trees to provide a screen to hide the trailer park from view for the residents on Sailview Ct.

A good choice is Coco Palm trees which will grow quickly with good fertilization.

Crown of thorn bushes were suggested for the area along the wall that divides the trailer park from our property, to deter intruders from climbing over the wall The estimated cost is $3000.00.

There is interest in starting a butterfly garden. Plants used to attract butterflies are relatively inexpensive, not only would we have the benefit of enjoying the butterfties we would be doing something positive for our ecosystem. Anyone interested can contact the Landscape Committee.

Bill Byrus made a motion to: Spend up to $3000.00 to accomplish the replacements and additions. This motion was seconded by Nora Harmon and accepted unanimously by the entire board.

　

Committees: Tommy McIntyre addressed the need for more volunteers to sit on the various committees. Owners should get involved in their community and not leave it up to the same people all the time. He feels that ideally we should have four people on each committee. The Neighborhood Watch and the Turtle Express should be re-established. We will be advertising on channel 95, please consider doing your part for our community.

　

Screen Enclosures: It was acknowledged that mistakes were made by all regarding the pre- construction of Mrs Marhenke's patio screen enclosure. Tommy McIntyre stated that the association has regulations in place that clearly determines the type of screen enclosure that can be erected, which are based on the architectural structure of a villa. There are three approved variations, but the mansard roof type that Mrs. Marhenke chose was not the correct type of enclosure for her villa. Victor Lomakin was given time to present the facts in favor of Mrs. Marhenke. However, the final ruling is that the association must adhere to the architectural standards.

Tommy McIntyre made a motion that we disapprove the mansard type enclosure for Mrs. Marhenke, and that the association be willing to finance the engineering drawings and new building permits up to $1500.00. Nora Harmon seconded this motion and the board voted 7 - YES and 0 - NO.

　

Dates of Board Meetings: To accommodate the personal schedules of Board members and owners, it was suggested that Board meetings should be scheduled for the year. Jean Thompson CAM., provided a proposed schedule to have the meetings on the 4th Wednesday of every month with the exception of the annual meeting, which would be scheduled on Tuesday, December 14th. 2010. Paul Schroeder made a motion to accept the proposed schedule. This was seconded by Bernadette Kowalczyk. A vote was taken; Bill Byrns, Nora Harmon, Bernadette.Kowalczyk, Tommy McIntyre, Paul Schroeder and Ron Visness voted YES. Don Apple voted NO. The motion passed by a 6 to 1 vote.

　

3x5 cards:

Shirley Keller submitted a request for consideration of a community yard sale.

She thinks that some people have large items they may wish to sell. She was advised to submit her request to the Social Club Committee

　

* Jerry Long proposed that a committee be formed to standardize the types of storm shutters that can be used in the community. This was approved by the board and .

Bob Lotter, Victor Ballash, Ron VlSness and Tommy Mcintyre who were at the meeting volunteered to sit on the committee with him.

• Ken Jerome stated he submitted a work order in October 2009 and is still waiting for his request to be completed. The request had to do with the replacement of a shade tree that had been removed. He was told by the board that for big projects like the purchasing and planting of trees, money must be taken from the landscaping budget. However, he should have received a timely response to his work order request, It is our policy that and owners who submit a work order request will be acknowledged in a timely manner, regardless of whether the request is something that can be taken care of immediately or has to be postponed due to budget constraints.

　

Respectfully submitted, Bernadette Kowalczyk, Secretary,

                                           Pine Ridge Condominium Association

                                                                4081 Lakeside Club Blvd.,

                                                                    Ft. Myers, Fl. 33905

                                             Board of Directors' Special Meeting

                                        Minutes for February 17, 2010

^{The meeting
was called order at 1:00 p.m. by Don Apple, President. A quorum was established by roll call. Directors present were
Don Apple, Bill Byrus, Nora Harmon, Bernadette Kowalczyk, Tommy McIntyre, Paul Schroeder and Ron Visness.}

^{New Business:}

^{Discussion
on the association's options regarding unit 132D1. To either put it on the market
to sell , thereby minimizing the financial loss to the association, or do nothing and continue to lose money, while waiting
for the mortgage holder to foreclose on us.}

^{In order
to properly show the unit it does need some refurbishing, such as new carpeting and new bathroom mirrors. Nora Harmon gave an approximate estimate of $1050.00 for the carpeting.}

^{Ron Visness
made the motion that the assoc., manager Jean Thompson take the following steps:}

^{1.Contact the agency who is handling collections for the mortgage holder to ascertain the current pay-off
value of the mortgage.}

^{2.Prepare an estimate of the repairs and maintenance items needed in order to properly show the unit.}

^{3.   If the loan payment is less than $38,000.00 and
the cost of repairs is less than $2,500.00, then begin repairs immediately and hire a real estate agent.}

^{The motion
was seconded by Bernadette Kowalczyk and passed unanimously with a vote of 7-
yes and 0- no.}

^{Old Business:     None}

^{Tommy McIntyre made a motion to adjourn, this was seconded by Nora Harmon and passed
unanimously.}

^{Respectfully submitted,}

^{Bernadette Kowalczyk, Sec.}

PINE RIDGE AT FORT MYERS VILLAGE I CONDOMINIUM ASSOCIATION, INC.

January 20, 2010

Pine Ridge Condominium Association

4801 Lakeside Club Blvd,.

Ft. Myers, Fl. 33905

.

Board of Directors Meeting Minutes

January 20^th 2010 The meeting was called to order

7pm.

A quorum was established by roll call

directors present were, Don Apple, Bill Byrus, Nora Harmon, Tommy Mc Intyre, Bernadette Kowalczyk, Paul Schroeder and Ron Visness.

A motion was made by Don Apple to have the minutes of the January 7^th 2010 meeting read. This was read by Bernadette Kowalczyk, secretary to the board, and the minutes were accepted as read.

Treasurer's Report: was given by Nora Harmon. The financial report for December 2009 is not available at this time. An independent review for the 2009 financials will be scheduled. A review of our Assoc., policy dealing with late payments and delinquencies was given. An estimate of monies due was not available at this time.

NEW BUSINESS:

Security Issues: There was an incidence involving car theft on our premises this past week. One of our owners Geoffrey Stark presented a list of suggestions to improve security. Ron Visness made a motion to form a committee to investigate measures to improve security and to report back to the board. This was seconded by Bernadette Kowalczyk and accepted by all. Paul Schroeder volunteered to chair the committee. Geoffrey Stark and Jeffrey Garringer volunteered to sit on the committee. The president accepted this proposal.

Heating of the pool: Paul Schroeder made a motion to ; (a) purchase a gas back-up heater for not more than $3000.00 and, (b) to buy a temporary pool cover not to exceed $600.00. (c) To adjust the pool operating hours to 8am till 7pm daily during the December to March period. Ron Visness seconded the motion. Ron provided data regarding the pros and cons of various heating systems. The pool use that was lost due to the impact of the cold weather on our current heating system and the amount of time required to get the heat back up to an optimal temperature level. After some debate by the board, Ron Visness made a motion to divide Paul Schroeder's motion in to three parts,( a,b and c) and to vote on each part separately. That motion was defeated by a four to three vote. Don Apple, Bill Byrus, Nora Harmon and Tommy McIntyre voted - NO.

Bernadette Kowalczyk, Paul Schroeder and Ron Visness voted – YES. At this point Ron Visness made a motion to recess for 3 minutes. This was seconded by Paul Schroeder, and the motion was passed unanimously.

After the recess Paul Schroeder made a motion to "postpone definitely" further consideration of his motion regarding the pool heating issues until the next regular meeting. This was seconded by Ron Visness and accepted by the board unanimously.

Social Club: At the invitation of the president, Arlene Frarraccio announced that if we wish to continue our social activities we must have some volunteers to form a social club committee. A meeting to select officers is scheduled for January 21^st 2010 in the club house.

Communication: Tommy McIntyre V.P. made a motion to change the rule related to the 3x5 card system by allowing any owner to submit a 3x5 card on any subject, which would be placed on the agenda for the next meeting. He emphasized that he hoped the owners would use this means of communication judiciously, and not use it for frivolous requests. The motion was seconded by Nora Harmon. After some discussion it was determined that the first 30 mins., of each meeting would be used to address the 3x5 cards submitted. Each person will be allowed 4 mins., without interruption to make their statement and/or express concerns. The cards should be submitted to Jean Thompson CAM., at least 48hrs. prior to the meeting, allowing time to add them to the meeting agenda. The CAM will date, time and initial each card in the order received. If all of the cards cannot be addressed within the 30 minute period, they will be added to the next meeting agenda. It may not be possible to resolve all issues presented during the meeting. However, this will be referred to the directors and /or CAM for further research,and the owners will receive a response. The motion was passed unanimously.

Staff Identification: A motion was made and passed to provide the maintenance staff with picture ID badges.

There was no further business and a motion was made and seconded to adjourned.

DECEMBER 15, 2009

President, Don Apple, called the meeting to order at approximately 9:00PM. Other board members present were Tom McIntyre, Bernadette Kowalczyk and Bill Byrus. A quorum was

established.

The results of the election were announced: Paul Schroeder – 196 votes, Ron Visness – 172 votes

Nora Harmon – 139 votes, Howard Zimmerman – 130 votes, Adela Phillips – 124 votes and

Anna Izzo – 113 votes. Congratulations to the new Board members Paul Schroeder, Ron Visness

and Nora Harmon.

The result of the vote on the Limited Proxy regarding a Review or an Audit for the 2009 &

2010 year end financials was 200 for a Review 39 for an Audit. State Statute 718.11(13)(d) mandates a full audit every fourth year which is due for the 2011 year end financial.

The new Board attempted to elect officers by way of secret ballot but was unable to complete the task due to a deadlock in the votes. The six members of the Board agreed unanimously to

adjourn the meeting and reconvene on January 7, 2010 at 7:00PM at the clubhouse, when all

seven members of the Board could be present.

The meeting was adjourned at approximately 9:30PM.

Respectfully Submitted,

Jean Thompson

Manager

PINE RIDGE AT FORT MYERS VILLAGE 1 COMDOMINIUM

ASSOCIATION, INC

MEETING OF THE BOARD OF DIRECTORS

October 26, 2009

President Don Apple called the meeting to order Monday, October 26, 2009 at 10:00 AM at the Clubhouse at 4801 Lakeside Club Blvd. The roll was called and present were: Don Apple, Tommy McIntyre, Bob Lotter, Nora Harmon, Jean Blessing, Bernadette Kowalczyk; absent: Bill Byrus.

The President asked if the Meeting was posted properly, the Secretary answered “yes”.

New Business:

Acceptance of the Proposed 2010 Budget by the Board of Directors as presented by the Budget Committee and setting of the date for the Budget Meeting: Bob Lotter made a motion to accept the Proposed 2010 Budget as presented by the Budget Committee and that we agree to set the next Board meeting For November 10, 2009 at 1:00 PM to Approve the Proposed Budget as submitted by the Budget Committee and to accept final nominations from the floor from any owner desiring to be a candidate for the Board of Directors for 2009 - 2011, Bernadette seconded the motion and the motion was carried unanimously.

The President stated he would like to thank the ladies who stuffed envelopes for the Annual Budget meeting Notice: Carmel Hehm, Mary Dick, Kitty Fontaine, Rea Lamakin, and Nancy Zimmerman.

There was no other business before the board: Nora Harmon made a motion to adjourn, Jean Blessing seconded the motion and the motion was carried unanimously.

Robert Lotter

Secretary

Date: October 26, 2009

PINE RIDGE CONDOMINIUM ASSOCIATION

4801 LAKESIDE CLUB BLVD (Clubhouse)

BOARD OF DIRECTORS SPECIAL MEETING

FRIDAY

AUGUST 28, 2009

7:00 PM

AGENDA

Call to Order

Roll Call

Old Business

None

New Business

A. Vote to Hire Community Association Manager

B. Results of the vote to Recall/Retain Don Apple by the “Concerned Owners of Pine Ridge”. (232 needed to recall – 110 received).

C. Vote to prepare a letter to report the results of the recall voting; sent by the “Concerned Owners of Pine Ridge.” The letter would be included in the next mailing to all owners of Pine Ridge, per the advice of our attorney

Adjourn Meeting

PINE RIDGE AT FORT MYERS VILLAGE 1 COMDOMINIUM

ASSOCIATION, INC

MEETING OF THE BOARD OF DIRECTORS

August 04, 2009

President Don Apple called the meeting to order Tuesday Aug 4, 2009 at 7:00 PM at the Clubhouse at 4801 Lakeside Club Blvd. The pledge of allegiance was followed by the roll call.

Roll call: Present were; Don Apple, Nora Harmon, Bob Lotter, Bernadette Kowalczyk, Jean Blessing, Tommy McIntyre, and Bill Byrus – perfect attendance, first time this year.

Past Meeting Minutes: President Don Apple asked for the minutes to be read and Nora Harmon made a motion to wave the reading of the minutes since they were posted on the bulletin boards. Bob Lotter Second the Motion. There were some yes and some no votes, roll call was as follows: Don Apple – Yes; Nora Harmon – Yes; Bob Lotter – Yes; Bernadette Kowalczyk – No; Jean Blessing – No; Tommy McIntyre – No; Bill Byrus – No, the motion failed four (4) to three (3). Bob Lotter read the minutes from July 24, 2009. Nora Harmon made a motion to accept the minutes of July 24, 2009, Bill Byrus seconded the motion and it was carried unanimously.

Treasurer’s Report: Nora stated she did not have a report because it was too early for the accounting firm to provide it. Nora stated that she wanted to bring up that we have the right to recall as owners of our Association, but that the letter that went out has caused a lot of confusion with our owners and it needs to be clarified. Nora has received many calls and knows of others having also received many calls. Nora believes that the Board needs to send out a letter to rebut some of the statements that were made in the letter that were not exactly correct. Nora made a motion to have the Board send out a letter to clarify some of the statements so that we don’t continue to receive these calls from owner stating “I don’t know what this letter is all about”. Bob Lotter seconded the motion, Bernadette ask if Nora could state what was not correct in the letter, our Attorney, Chris Shields interrupted them and stated that there was a motion on the floor that was seconded and that we would have to vote on that motion and then have a discussion. Chris introduced himself and stated that he has been our attorney for the past 8 to 10 years and that he felt that the Board needs some council on the proper procedure. He also stated that, as he understood it, the petition was re-calling Don Apple as a board Member and that the Board is elected by the Membership and the Officers are appointed by the Board by vote. If it is a petition to recall Don Apple as a Board Member then it is the right of any owner to make that request with or without cause and it takes 51% of the membership to approve it. He also stated that it was not appropriate for Don Apple (and Chris iterated “please know that Don has not requested it”) to use Association funds to rebut the letter. However it would be proper for the Board to clarify certain items within the letter that may be in error. What the motion on the floor is for is to determine if it is prudent to use Association funds to refute some of the statement in the letter. Bernadette asked for an explanation of the errors on the recall letter. Nora stated the questions she received from people over the phone were that it was very confusing and there were things said to them that didn’t make sense. Plus there are statements that are not accurate in the letter.

Mr. Shields stated that in the first paragraph of the letter it stated that this was a request to recall President Don Apple. It should be noted that the Owners do not have the authority to recall the President only the Board does, and the Board may appoint any of the officers; President, Vice-President Secretary, or Treasurer. That was the first thing that was confusing in the letter, but at the same token the written agreement states to recall Mr. Don Apple as a Board Member which is correct. Bernadette ask would all the Board members be included in the Boards response to the letter, and Mr. Shields answer that if it came from the Board, then it would include all of the Board.

Mr. Shields provided a cautionary statement to everyone: that discussing whether the previous manager was doing a good job or not at an open meeting will only expose the Association to liability. He also stated that it is not smart or prudent to discuss his employment and that he has advised the Board that they do not discuss personnel decisions because it will only come back to haunt you. The Association has the authority to terminate any employee under its contract and choose a new Manager within the province of the Board. Don Apple stated that there was a motion on the floor and called for votes, There were some yes and some no votes, roll call is as follows: Bill Byrus – Yes; Tommy McIntyre – No; Jean Blessing – No; Bob Lotter – Yes; Nora Harmon – Yes; Bernadette Kowalcryk – No; As the attorney pointed out Don Apple has a personal interest and must abstain. The vote was three (3) to three (3) and because there was not a majority vote, the motion failed.

Mr. Shields informed everyone that Mr. Apple could take action on his own by sending a rebuttal to all the owners and give his side of the story at his own expense. Or he could just wait until all the responses are in and determine if a recall meets all the legal requirements for the recall. Don was advised that he could go on his own and refute the charges and go from door to door or send out a letters (at his own expense) rebutting the statement made against him. Mr. Shields recommended Don Apple take five (5) minutes and refute the charges against him even though it was not on the Agenda. There was no objection from the Board Members.

Don made the following statement: There seems to be a lot of confusion, my phone rang off the hook, last night I got calls from seven (7) States. The one thing I would respond to is the legality of the vote. We talked to Chris before this meeting and showed him when we had our meeting on July 23, 2009. There were four Board Members (one Board Member was on a conference call). One additional Board Member was voted in and the vote was 5 to 1 and that is not what your letter says. There are other things in there that are hearsay and a comment of what I said that is accurate but is not in its totality, much of it was left out. If we were sitting here tonight and we were talking about dismissing the manager and he was not warned about his conduct would that have been fair? I think not! Some of the Board Members disagreed with me when I gave the manager reprimands when it was necessary, but they did not stand up and do anything about the conduct. Chris has advised me over and over again to keep my mouth shut and that is what I am doing. One thing I will say to these people and their petition is that it is a cowardly thing to do. I think it has torn up this community, its put neighbor against neighbor, family against family, I know it has affected my family. I had a 911 call last Tuesday night where it took one Medic to get in bed with me to help lift me on to the gurney. It ended up being enflamed nerve ending affecting my spinal cord. I got the bill today for $4,800 which did not include the Ambulance. This is so foolish and unnecessary and that is all I am going to say.

Old Business:

A)                Sheriff Deputy Kevin Ferrell – Neighbor Watch: Nora Harmon introduced Deputy Kevin Ferrell who talked about neighborhood watch and locking your vehicle and your home even though you may be home at the time. Never leave anything in plain sight in your vehicle that is how it is stolen. Kevin left some pamphlets on the table for everyone. We really need to get the Neighborhood Watch going again, so the Board is asking for volunteers to include someone to oversee it.

B)                 Update by Maintenance Personnel on Work in Progress: Don Apple informed everyone that the maintenance personnel were going to be here to give a progress report and because of the theme of the meeting it was decided that they would not to have show. The Maintenance Personnel wanted everyone to know that they enjoy working here and they are not going any where. Don Apple read the following list of the top seven (7) items the staff will be working on:

1.      8/1 to 8/14 Complete trees, gutters, skylights, soffits & street lights

2.      8/17 to 8/28 Pressure wash all condo hallways, before new carpet is installed

3.      8/31 to 9/11 Irrigation, fences, fire alarms & any open work orders

4.      9/14 to 10/2 Club House slider to window conversion

5.      10/5 to 10/9 concrete pad replacement on North Windsor Club Dumpster

6.      10/12 to 10/16 Brett will be off, and the crew will be only 2/3 staffed; cleaning, irrigation & work orders

7.      The remainder of the year will be spent on single story gutters, curb stops, install turtles in parking spaces, irrigation, fences, cleaning, lighting repairs, electrical shed repairs, shop repairs, and all other required maintenance tasks.

C)                Time Line for Annual Meeting: Nora is working the meeting time line from the December 15th annual meeting backward and will provide a report to us next week.

New Business:

A)                Comcast Digital Box Add On: Bob Lotter informed everyone that they can get a black box for digital TV for one year at no cost unless you have them install it and that will cost you $10.00. You will get 42 additional channels of which 40 channels will be music channels and you will get two additional viewing channels, one is the Cartoon Channel and the other is a Movie Channel. One of the requirements is that you must provide your Social Security Number. Should you not wish to provide your SSN then it will cost you $100.00 for security deposit. The reason for the security deposit is that Comcast has lost over $500,000 since 2007 from unreturned boxes. They feel that this will make you invested into the program, so that at a later date if you don’t want the box you may return it and get your deposit back. After the one year it will cost you $6.95 per month. The contact person is Luis at 384-1241, just give him a call and tell him you want the box.

B)                Volunteers to help in the Office:

1.      Mary Dick

2.      Margaret Griffith

3.      Halene McIntosh

And since this was printed there have been several others

C)                Volunteers to Help with Landscaping: Bill Byrus is the appointed contact person for Landscaping, should anyone be interested please contact Bill at 694-2287. Don requested Bill look into the County putting a Stop sign up on the 3 way road at the entrance to Pine Ridge, the road is just waiting for an accident.

D)                Board Action to select Vice President (Secret Ballot): Kathy Cambier assisted in collecting the votes from the Board Members: The new Vice-President is – Tommy McIntyre (Congrats Tommy)

E)                 Adjourn Meeting: There was no other business before the board, Nora made a motion to adjourn the meeting, Bob Lotter seconded the motion and it was carried unanimously.

PINE RIDGE AT FORT MYERS VILLAGE 1 COMDOMINIUM

ASSOCIATION, INC

MEETING OF THE BOARD OF DIRECTORS

July 24, 2009

President Don Apple called the meeting to order Friday July 24, 2009 at 7:00 PM at the Clubhouse at 4801 Lakeside Club Blvd. The roll call was present: Don Apple, Nora Harman, Bob Lotter, with Tommy McIntyre on a conference call and absence were Bernadette Kowalcryk and Jean Blessing.



Old Business:

There was no old business

New Business:

Select a new Board Member to fill vacancy: Bob Lotter made a motion to nominate Bill Byrus as a Board Member to replace our vacancy; Nora Harman seconded and via the conference call Tommy McIntyre was heard voting with a “yes”, the motion and it was carried unanimously.

Personnel Issues: Nora Harman made a motion to terminate the Managers Contract Frank Rua without cause effective immediately, with severance pay for 90 calendar days. We have already paid his health insurance effective July 1, 2009 through September 30, 2009. We will also pay any unused vacation time through today July 24, 2009. Bob Lotter Seconded the motion and one voting no: The votes were as follows: Nora Harmon – Yes; Bob Lotter – Yes; Don Apple – Yes; Bill Byrus – Yes; Tommy McIntyre – No; The vote is 4 to 1, the motion was carried.

There was a discussion with the owners following the two issues that the Board addressed. The President allowed the member to voice their opinions.

There was no other business before the board: Nora Harman made a motion to adjourn, Bob Lotter seconded the motion and the motion was carried unanimously.

PINE RIDGE AT FORT MYERS VILLAGE 1 COMDOMINIUM

ASSOCIATION, INCMEETING OF THE BOARD OF DIRECTORS

July 16, 2009President Don Apple asked for a minute of silence for those who have passed away during this past month to include one of our Board Members followed by the pledge of allegiance.

President Don Apple called the meeting to order Thursday July 16, 2009 at 7:00 PM at the Clubhouse at 4801 Lakeside Club Blvd. The roll call was present: Don Apple, Nora Harman, Bob Lotter, Bernadette Kowalcryk, Jean Blessing, with Tommy McIntyre absent and Eddy Edwards deceased.

Past Meeting Minutes: President Don Apple stated that there would not be a reading of the minutes from the past meeting because there was not a BOD quorum for the meeting.

Treasurer’s Report: Nora provided the amount of funds we had as of June 30, 2009 in operating, replacement and total funds. Also that we have 15 owners that are delinquent on their Quarterly Fees and they are currently in the Attorney’s hands. Bob Lotter made a motion to except the Treasurer’s report; Bernadette Kowalcryk seconded the motion and it was carried unanimously.

Old Business:

Insurance Carrier: Bob Lotter made a motion to affirm OTC as our Insurance Carrier; Nora Harman seconded the motion and it was carried unanimously.

Amend Motion to fund Concrete & Paving from Operating to Reserves: After a discussion Nora Harmon made a motion to amend a previous motion and pull funds from Reserves; Bob Lotter seconded the motion and it was carried unanimously.

Affirm action to use funds from reserve accounts (all condo’s) for a temporary loan to purchase insurance:

Affirm action to pool reserve funds as necessary for a temporary loan to purchase insurance:

Affirm action to rollover "excess funds", should there be any, from the 2009 Budget to the 2010 Budget:

Since the owner’s have voted approval on the three items above in the June 25, 2009 owner’s meeting, Bob Lotter made a motion to approve the affirmative vote as listed above; Nora Harmon seconded the motion and it was carried unanimously.

Report on unit 132D1: Don Apple reported the unit we foreclosed on; the Bank is now foreclosing on us. The question is what are we going to do with this unit. A recommendation was to fix up the unit and rent it out.

New Business:

Consider 2009-2010 Landscape Contract Bids: There were four (4) Bids of which two were dismissed because of being excessively low or high in their bids, leaving two (2) bids to select from. The low bidder, which is the current vendor was selected " Estatescape Services". After a long discussion, Nora Harman made a motion to stay with Estatescape Services; Bob Lotter seconded the motion. There were some members of the Board that voted no and President Don Apple requested the Secretary to call the roll: Nora Harmon – Yes; Bernadette Kowalcryk – No; Bob Lotter – Yes; Jean Blessing – No; Don Apple – Yes. The vote is three (3) Yes and two (2) No. The motion was carried.

Update on break-in and Security Issues: Don gave a report on the theft of our equipment and that it appears that one person was identified but we still have not received a police report. Nora Harman made a motion to approve the purchase of replacement equipment from the Insurance Deductable Reserve in the amount of $3,000; Bob Lotter seconded the motion and it was carried unanimously.

Staff Security Recommendations for Shop Area: Nora Harman Made a motion to not to exceed the expenditure of $6,000 to secure the shop area from future break-in’s; Bob Lotter seconded the motion and it was carried unanimously.

President to appoint Budget Committee: President Don Apple appointed Nora Harman, Frank Rua, Kathy Cambier, Bob Lotter, Mary Dick.

Discuss Date for Aug, Sept, BOD Meetings Annual Meeting and Election: It was decided that Dec 10, 2009 will be the date for the Annual Meeting and Election and Frank will work backwards to select the other BOD dates and provide them at the next meeting which will be August 4, 2009.

There was no other business before the board: Nora Harman made a motion to adjourn, Bernadette seconded and the motion was carried unanimously.

PINE RIDGE AT FORT MYERS VILLAGE I CONDOMINIUM ASSOCIATION, INC

MEETING OF THE MEMBERS

held on June 25, 2009 at 1:00 PM

The meeting was preceded with the pledge of allegiance. President Don Apple called the meeting to order at 1:08 PM closing the ballots. Mr. Apple noted that we did have a quorum present in person or by proxy for all Condominiums and the Association as a whole.

The manager noted that the meeting had been properly posted. A motion was made, seconded and carried unanimously to accept the minutes as submitted with changes as noted.

There was no formal treasurers’ report however the Board did discuss a number of aspects of the Pine Ridge financial standing in the Q & A session that followed the vote.

The President read the tally’s for the counting committees. The vote on the issues was as follows:

1) To approve an internal loan from the reserve accounts of PINE RIDGE AT FORT MYERS VILLAGE I CONDOMINIUM #1 for the temporary payment of the Associations insurance expenses. This internal loan would be for a period of up to 12 months. Approved; 142 in favor

2) To approve an internal loan from the reserve accounts of PINE RIDGE AT FORT MYERS VILLAGE I CONDOMINIUM #2 for the temporary payment of the Associations insurance expenses. This internal loan would be for a period of up to 12 months. Approved;77 in favor

3) To approve an internal loan from the reserve accounts of PINE RIDGE AT FORT MYERS VILLAGE I CONDOMINIUM #2A for the temporary payment of the Associations insurance expenses. This internal loan would be for a period of up to 12 months. Approved; 11 in favor

4) To approve an internal loan from the reserve accounts of PINE RIDGE AT FORT MYERS VILLAGE I CONDOMINIUM #3 for the temporary payment of the Associations insurance expenses. This internal loan would be for a period of up to 12 months. Approved; 67 in favor

5) To approve an internal loan from the reserve accounts of PINE RIDGE AT FORT MYERS VILLAGE I CONDOMINIUM for the temporary payment of the Associations insurance expenses. This internal loan would be for a period of up to 12 months. Approved; 297 in favor

6) Approve the pooling of reserve funds for the above referenced purpose without a further vote of the members. Approved; 294 in favor, 3 apposed

7) To approve the rollover of excess funds should there be any from the 2009 Budget to the 2010 Budget. This to reduce the taxes the Association may be responsible for. Approved; 293 in favor, 2 apposed

He noted that the counting committee was counting all ballots and proxies and thanked Mel Ramsden, Becky Montgomery and Ginny Roy for their efforts and helping out with these important votes. He also thanked Pine Ridge owners for a good response.

The Board and the members present and a question and period in which and number of topics were discussed informally.

The members were reminded to check their smoke detectors, have the A/C units and the drainage lines checked, gather up the needed hurricane supplies and reminded about the 4^th of July Party and events.

There was no further business to come before the Members. A motion to adjourn was made, seconded and approved by all members.PINE RIDGE AT FORT MYERS VILLAGE I CONDOMINIUM ASSOCIATION, INC

Board of Directors meeting scheduled for June 25, 2009 at 1:30 PM was adjourned until such time as a quorum of the Board would be available.

PINE RIDGE AT FORT MYERS VILLAGE 1 COMDOMINIUM

ASSOCIATION, INC

MEETING OF THE BOARD OF DIRECTORS

June 17, 2009

President Don Apple called the meeting to order at 7:10 PM. The roll call was present: Don Apple, Bob Lotter, Nora Harmon Bernadette Kowalcryk, with Eddy Edwards, Tommy McIntyre, and Jean Blessing not present.

The meeting was instructed by the President, Don Apple to be posted for Wednesday June 17, 2009. Don notified the Board that there was an error in the posted date showing the meeting to be: Wednesday June 18, 2009.

Past Meeting Minutes: Nora Harmon made a motion to waver the reading of the minutes; Bernadette Kowalcryk seconded the motion and it was carried unanimously.

Treasurer’s Report: Nora stated presently as of May 31, 2009 in operating funds we had $543,855.16, in replacement funds we had $942,897.59 for a total of $1,486,752.75. Bob Lotter made a motion to accept the Treasurer’s report; Bernadette Kowalcryk seconded the motion and it was carried unanimously.

Don made a note that the unit that we now own had some major damage done to it that we have to repair before it can be sold. Meanwhile the maintenance fees are not being paid and condo 1 is taking the hit on this. We want to insure that we are not spending more than what we have in our operating cost.

Fire Alarm Inspection and Dryer Vent Cleaning: Fire Alarm Inspection is currently going on within in the Association; also Dryer Vent Cleaning is currently in progress. For those who wanted to get the vents inside of their units cleaned, they are invited to contact to company doing the cleaning and arrange for that.

Pig Report: We contracted with two hunters and now a third one wanted to join in hunting/trapping our pig guest!

Report on Ballots and Proxies: Don was not sure of the figures, but felt that we were in good shape so far!

Insurance: Bob gave an overview on the 90% -vs.- 100% coinsurance in that he read an excerpt from IRMS and an excerpt from OTC in that if you have a building insured for $500,000 regardless of the percentage you show as long as you have 100% coverage you will receive $500,000 replacement value for it. Where IRMS is stating we are showing 90% but paying for 100%, which would give us an annual premium saving of $20,000 to $22,000. OTC is stating in their pamphlet that there is a danger of showing 100% coinsurance because you now do not have a buffer to protect yourself. The main question comes to ethics! How did IRMS know how much we would receive in savings, did they receive a copy of OTC’s complete proposal with all the prices shown (OTC informed us that it would be only $18,500 should we go with 100% coinsurance)? There are a lot of errors in OTC’s information on our buildings and it has been that way for a number of years, Nora’s will be visiting them Monday to correct all the errors. Nora made a motion that we cancel the proposed change that we voted for in our Emergency Board Meeting June 4, 2009 and we continue our insurance with OTC: Bob Lotter seconded the motion and it was carried unanimously.

Concrete Replacement at Dumpsters and in Swale in Overflow Parking: Nora informed the Board that this would at a cost of $3,000. Bob recommended that once the swale was filled and concreted over we should arrange diagonal parking to allow for more vehicles to park in the parking lot. Nora made a motion to approve this project and that there was money in the operating expense account to cover it: Bob seconded the motion and it was carried unanimously.

Don suggested that we might not want to use any diseased trees for mulch for the mulch may harm other vegetation, Nora Harmon made a motion to approve removing the diseased trees to include the stumps, Bob Lotter Seconded and the motion was carried unanimously.

Crown of Thorn, which grows to be about 5 to 6 feet tall, would be ideal for the back fence area; they cost about $6.00 per plant and require no maintenance. You can cut a piece off one, plant it and it will grow.

Bill Byrus has stated he would be willing to drag any area that the pigs have torn up. Bob Lotter made a motion to allow Bill Byrus to drag any area that the pigs have damaged, Nora seconded the motion and it was carried unanimously.

There was no further business to come before the Board. Nora Harmon made a motion to adjourn, Bob seconded and the motion was carried unanimously.

PINE RIDGE AT FORT MYERS VILLAGE 1 COMDOMINIUM

ASSOCIATION, INC

MEETING OF THE BOARD OF DIRECTORS

May 20, 2009

President Don Apple called the meeting to order at 7:00 PM. The roll call was present: Don Apple, Eddy Edwards, Bob Lotter, Bernadette Kowalcryk, Tommy McIntyre, with Nora Harman and Jean Blessing not present.

Don Apple requested a moment of silence for those who have passed followed by the Pledge of Allegiance.

Past Meeting Minutes: Bernadette made a motion to wavier the reading of the minutes, Eddy seconded and the motion was carried unanimously.

Treasurer’s Report: Don and Tommy gave budget figures and that we are over on our legal account due to the foreclosures and delinquent accounts. Eddy made a motion to accept the Treasurer’s report, Bob seconded and the motion was carried unanimously.

Insurance: Don asked and received approval from the Board to allow Gino Littlestone from Oswald Tipple and Company to give us an update on some of the laws in reference to insurance. Gino also provided the Board with a copy of the Associations Insurance, which is due for renewal July 1, 2009. This year our insurance is $11,657.00 less than last year. It was recommended that we contact our attorney in reference to the pig problems we have to see what legal action we might take to protect our property.

Advertising on the website and turtle: The Board members dismissed this due to a lack of interest

Flag, half staff: Don read a request Tom Fontaine to have the flag lowered to half staff when someone within the Association passes away.   Don asked if there was any interest in doing this, there was no interest to go further with this by the Board.

Carpet replacement for Tall Buildings: A motion was made by Bob to accept the bid from Hassler Carpeting for $83,543 which would start in September, and that $2,200 be taken out of the operating funds from Condo 2 to cover the amount that they are short, Eddy seconded and the motion was carried unanimously.

Don brought up the problem with the sliders in the Clubhouse in that they are leaking and needs to be fixed the cost is $4200. Frank gave a report as to the proposal to remove the pocket doors and replace them with windows. Bob made a motion to replace all three slider with windows and for the cost not to exceed $5,000, Eddy seconded and the motion was carried unanimously.

Pig Report: Don stated that we are trying some new methods and we have some new trappers.

Kitchen Renovation: To remodel the kitchen and Library the total cost would be $15,000; the Social Club would contribute $2,400 toward the total cost. Tommy made a motion to complete phase 1 & 2 this year and complete phase 3 in 2010 but not to exceed the amount as proposed, Eddie seconded and the motion was carried unanimously.

Unit 132D1 previously owned my McCullough has been foreclosed by Pine Ridge, the unit is in very bad shape with mold and requires repairs before it can be sold. Bob made a motion that we repair the unit and have a realtor put it on the market for six months, Eddy seconded and the motion was carried unanimously.

Dryer Vent Cleaning: Tommy made a motion that we have the vents cleaned with the same company that was used last year, Eddy seconded and the motion was carried unanimously.

Fire System Inspection: A motion was made, seconded and unanimously approving the selection the lowest of the bids offered, for fire system inspection and repairs for this summer.

Hurricane Seminar report: Bernadette gave a report on the Hurricane Seminar she attended, she also asked for volunteers for a committee to assist in writing a Hurricane Preparedness plan. Don told her that he had a lot of knowledge in this field and that he would help, it will take about 3-years to complete a Disaster Recovery program.

Members Meeting: Don stated we needed a membership meeting to vote to take a temporary loan from our reserves to cover the $415,000 Insurance premium and to rollover and excess funds, should there be any, from 2009 to 2010. This meeting will have to be ASAP because the premium is due July 1^st. Don asked Frank to get a letter together for approval. Eddie made a motion to have a Membership meeting, Tommy seconded and the motion was carried unanimously.

Don read a 3 x 5 card requesting the volleyball be increased for a summer schedule by playing six days, from 4:30 to 5:30 PM Monday through Friday and Saturday 11 to 12, this will be until the end of August. The rule is 10 people at the pool and the volleyball game stops. Paul Schroeder stated should a family come to the pool that they will stop playing. Tommy made a motion to approve the volleyball time table, Eddy seconded and the motion was carried unanimously.

Pan roofs and gutters: The pan roofs are the owner’s responsibility and the gutters are the responsibility of the Association to clean. A vote was made to approve the cleaning of the gutters by the Association and was carried unanimously.

There was no further business to come before the Board. Eddy made a motion to adjourn, Bob seconded and the motion was carried unanimously.

PINE RIDGE AT FORT MYERS VILLAGE 1 COMDOMINIUM

ASSOCIATION, INC

MEETING OF THE BOARD OF DIRECTORS

APRIL 22, 2009

President Don Apple called the meeting to order at 7:00 PM. The roll call was: present Don Apple, Eddy Edwards, Nora Harman, Bob Lotter, Bernadette Kowalcryk, Tommy McIntyre, with Jean Blessing not present.

The Pledge of Allegiance was followed after a moment of silence for those who have passed.

Past Meeting Minutes: A motion was made, seconded and carried unanimously to wavier the reading of the minutes.

Security Update: Don Apple asked Tommy McIntyre to give a report on the security incident that occurred at his home. Tommy reported that someone tried to enter his home through the lanai around 11:00 PM. He looked out through the sliding glass door and yelled what’s going on and the guy said he was looking for his brother’s place and let the door close. Tommy called 911 right away and reported a home invasion and while the dispatcher was requesting information there was a knock on the door, the police had arrived. Since then Tommy has replaced the locks on his doors, the type that cannot be giggled, has put up security lights that are motion detector, and by the way so has his neighbor. Tommy stated he couldn’t thank the Sheriff’s office enough for their fast response. Our cameras at the gate showed that eight (8) police cars came through the gate, great job by our law enforcement department. Recommendations were made to always lock your door and should someone knock on your door, don’t just open it, ask who is there. Also lock your car doors and don’t leave anything of value in it, its just an invitation for someone to break in. You need to be aware of your surroundings and please report anything suspicious to the Sheriff’s office.

There was another incident in one of the building where there was a guy in a hallway at the top of one of our stairs and scared one of our residents, she asked him what he was doing there and he said he worked for a pizza Hut and he was putting flyers on the doors. He was told that was not allowed, an augment started and the guy got mad and left, but the bottom line is that after he left he was observed jumping over the fence. Although the coupons were legitimate, we are asking you to keep the whistles that have been issued to you and use them when you need too for your own safety and call 911.

Don reminded everyone that they must have the Turtle sticker in their back window, because if something should happen be it weather or fire, the Sheriff’s department will stop everyone coming into Pine Ridge, if you don’t have that sticker you will not be allowed to enter and will be turned away.

Treasurer’s Report: Nora stated at the end of March we had $1,433,033.62, we also have 13 people that are delinquent, they are the same people that we have had month after month, but they are all in the attorney’s hands and action is being taken. We watch our money very closely to insure that we don’t have too much in anyone bank, which is only protected up to $250,000. We keep moving and putting it into CD’s so that we don’t loose any money. A motion was made, seconded and carried unanimously to accept the Treasury Report.

Advertising, on website and Turtle: Frank stated it cost about $100 per day to advertise a house for sale. Tommy asked who would set this up and Frank stated it would be he and ask the Board to give parameters so that he would have a guideline. Don request that we table this and have each Board member come back with suggestion. A motion was made, seconded and carried unanimously to accept tabling and having each Director input their suggestions.

Don gave a Landscaping update in that we successfully installed 125 replacement plants at $1,000 that the Board approved, the next phase will take place during the rainy season, we are not going to keep putting plants down until we get some rain.

Don called upon Frank to give a report on Delinquency of Credit Agencies – Frank stated that its just an option, just another tool in that we have had problems with collecting dues from the same people every month and is recommending that we report them to the Credit Agencies. He does not want to put any work into it without some guidelines from the Board. It certainly would hurt their credit, while sounding evil, they certainly put themselves in that position. Don stated that it was mentioned at the last Board meeting and a resident approached him and suggested that we should run that by our attorney before making any decisions. A motion was made, seconded and carried unanimously to contact our attorney for his recommendation before we precede any further.

Eddie gave a report on Review of proposed changes to rules and regulations – As you know we set up a five member committee and had five meetings with over 10 hours spent on the Rules and Regulations. Four of the committee Members has gone back up North. Eddie believes that the revised Rules and Regulations should be ready to come before the Board sometime early next year. Don stated that as everyone knows, you can have rules but if you don’t have penalties to back them up the rules are not enforceable.

Consideration of screen cages – Carl Pyatt had input a 3X5 card to discuss – Carl stated he submitted a request to the Association to enclose his front entrance which would be about half of the space that the other enclosures currently require, and he realized that this had never been done before, the drawing he submitted could not be understood, so he had the contractor provide another drawing. Carl has withdrawn his request but would like to have it still go before the Board for consideration, so that other within the community might also use it. The drawing would not cover all of the space within the owners area, it would run from the concrete wall between the units to the pick of the garage down to the edge of the garage to the house, the patch of grass would remain uncovered, the cost would be greatly reduced. Of course it would require a block wall. Two or three units have done theirs and it looks really good. Eddie’s concern is that it would change the unit design, but he has no objection one way or another and it is something that the Board needs to determine for approval. Don suggested that we table this until it can be reviewed, all agreed.

Additional flagpole near entrance – Nora stated that the reason we did not have a flagpole put outside of the gate was because of vandalism and that it would not be in our best interest due to the maintenance and security. A motion was made, seconded and carried unanimously to not place a flagpole outside the gate.

Employee wage increases: A motion was made, seconded and carried unanimously to accept the wage increases

Carpet update: Frank has receive a couple quotes and is still waiting for the other two bids, once received he will bring them to the Board, Once a decision is made as to the vendor Frank would like to put this off until late in the season, he estimates that is should take couple months to complete. All safety issues will be addressed and corrected so that no resident will be endangered.

Don has a 3 X 5 Card reference remolding of the kitchen – Arleen from the Social Club stated that they have requested permission to expand the kitchen by 60-70% to provide additional base cabinets, also bringing the counter top out and additional 15”. Relocate and provide new shelving for the library. Our own employees will complete all the work in-house, Greg states this is doable at a very reasonable cost and will make our clubhouse better and a more enjoyable place to visit. A drawing will be provided to Frank and place in each Director’s box for review.

Don also brought up the problem with the Dock which is in an unsafe condition and requires remolding, cost will be around $2,400.00. A motion was made, seconded and carried unanimously to provide funding not to exceed $2,400 to remodel the Dock.

Another 3 X 5 card – Reference hogs, there seems to be about 25 causing us trouble two sows estimated to weight around 300 pounds. Suggestion was made about placing a fence all around Pine Ridge, Frank stated that people are feeding them and all you are doing is inviting them to stay. In reference to placing a fence around the Association it would cost somewhere around $100,000 just to fence in the one side of the lake and then you would have to electrify the fence, it goes on and on from there. The trapping is the best way, last year we took out about 75, but someone was letting them out hence the problem we have now.

Don brought up another problem where one of our owners moved out and we had a problem with a water leak, after many attempts to contact him we had a locksmith change the locks and we were able to correct the water leak. We will be billing the owner for the cost of the locksmith.

There was no further business to come before the Board. A motion to adjourn was made, seconded and approved by all Board Members.

PINE RIDGE AT FORT MYERS VILLAGE 1 COMDOMINIUM

ASSOCIATION, INC

MEETING OF THE BOARD OF DIRECTORS

                                                          MARCH 19, 2009

President Don Apple called the meeting to order at 7:00 PM. The roll call was: present Don Apple, Eddy Edwards, Nora Harman, and Bernadette Kowalczyk, with Bob Lotter, Tommy McIntyre, and Jean Blessing not present.

The Pledge of Allegiance was followed after a moment of silence for those who have passed.

A motion was made, seconded and carried unanimously to waive the reading of the minutes from the meetings of 2/26/09 and 1/21/09 and to accept these minutes as submitted.

Nora reported: We are in a strong financial position; reserves and operating balance as of February is $1,378,385.72 with $445,267.78 in operating accounts and $933,117.94 in reserves accounts. Nora explained that we review our investments with our accounting firm constantly, to insure that the Associations’ funds are safe, insured and accessible. A motion was made, seconded and carried unanimously to accept the Treasurer’s Report.

It was reported that water intrusion in unit 105A1 appears to be arrested and that the next step is repairs and cleanup.

Don reported all roofs have now been replaced with the completion of six roofs in Condo 3 and two roofs in Condo 2A. We are arranging the have a revision wind mitigation report done to continue to lower insurance costs.

Don explained that the “Move or Lose It” campaign, to remove bikes, chairs and items from the multi-story condominiums has resulted in the removal of a number of items. Residents are reminded that this will be an ongoing program so if you return your bike to the hallway, it will be removed. Residents are asked to use the bike racks and not the sidewalks to park bikes.

The Fire Marshal came to Pine Ridge noting that such items in the hallways are a violation of the Fire Codes. He also asked for any volunteers for the C.E.R.T. program which trains these volunteers for emergency response teams. If you are interested contact Frank for the phone number or see the flyer in the clubhouse.

The Board discussed delinquents noting that all such accounts are at our attorney’s office. The Board tabled discussing any action relating to reporting past due accounts to the credit agencies.

A motion was made, seconded and approved - $1,000 for improvements to the front fountain with Nora dissenting.

A motion was made seconded and approved unanimously by all Board Members to elect to use a marsite or pebble tech product to recoat the pool and to wait one to two years to allow additional funds to be added to reserves to pay for the projected $35,000 cost. It was noted that fiberglass lasts 7-8 years, marsite or pebble tech 10-15 years.

A motion was made, seconded and approved $2,500 for a fitness trail built by staff over the summer.

A motion was made, seconded and approved to table discussion of advertising on the website and in the Turtle.

A motion was made, seconded and approved to pay $1,400 to Estate Scapes, our landscaper for weed treatment.

A motion was made, seconded and approved to increase the limit on the association credit card from $500 to $1,000.

Don announced that the Social Club will be selling Pine Ridge Tee Shirts and golf shirts with the proceeds going towards clubhouse kitchen improvements. Sign up at the clubhouse if you want one.

There was no further business to come before the Board. A motion to adjourn was made, seconded and approved by all Board Members.

             PINE RIDGE AT FORT MYERS VILLAGE 1 COMDOMINIUM

ASSOCIATION, INC

MEETING OF THE BOARD OF DIRECTORS

FEBRUARY 26, 2009

President Don Apple called the meeting to order at 7:00 PM. The roll call was: present Don Apple, Eddy Edwards, Nora Harman, Bob Lotter, Bernadette Kowalcryk, Tommy McIntyre, with Jean Blessing not present.

The Pledge of Allegiance was followed after a moment of silence for those who have passed.

A motion was made, seconded and carried unanimously to waive the Secretary’s report.

Don called for the Treasuries report: Nora reported: The money that we have in case reserves and operating reserves is $1,255,956.51. We review our investment every month because of the economy not being very good so that if need be we can move money as needed to keep our losses at minimum. We have 16 people that are delinquent but when you think of 462 that is less than ½% of our total population, and they are all at the attorney’ office for action. The good news is that our foreclosures are selling. Don added that we have four foreclosures right now and of the four three of them are at the bank. A motion was made, seconded and carried unanimously to accept the Treasury Report.

A motion was made, seconded and carried unanimously to waive the order of the agenda to allow Paul Thompsen who talked about the carpet replacement in the common areas within the three-story building stairwells. The carpets are weather worn with mildew black stains, some carpets have worn through which makes them unsightly and are now creating an unsafe environment. He introduced several styles of carpets, and non-skid type replacement paint. Paul cautioned us that should we go out to bid on replacement regardless of the type of replacement that we MUST determine what we wanted and insure that the information in our specifications is spelled out so that we have vendor’s to provide pricing on the same product.

Schedule of upcoming Board meetings shall be at 7PM at the Clubhouse on the following dates: Thursday March 19, Wednesday April 22, and Wednesday May 20, 2009.

Don gave an update on the roofing that the last two roofs are being completed on Blackberry and once completed that every roof will be 10 years or less old and that is good news.

Eddie gave a report of the Rules and Regulation Committee, that as of tonight we have four people signed up to review our Rules and Regulations, they are: Rita Lomakin, Jerry Lone, Norm Nesbitt, and Ron Visness. Frank will make a copy of our rules and regulations for each member of the committee and they will review and make changes as recommended to them by owner and present them to the Board for review and approval before being sent to the owners for their approval. Eddie warned everyone that this will take time to complete and that each meeting will be posted. Once the New Rules and Regulations go into effect everyone will be held accountable for them without exception. Don stated this would be the time for anyone to submit his or her suggestions to the Committee. A motion was made, seconded and carried unanimously to accept the four named people as Committee Members.

Don stated that we would continue to monitor the Security on the Association by repairing the fence and adding thorny bushes to the fence. Don stated, you should contact the Sheriff’s office anytime you see something suspicious; this was a theme that was stated over and over again at the last meeting. Contact the Sheriff office at 477-1000. There is an air-condition vehicle that everyone needs to be on the lookout for, it is a white pick-up truck with the lettering “Reliable” on the door, if you see this vehicle call the Sheriff’s office. Frank reported that a gentleman came into his office and reported that his turn signal was taken from his vehicle; he was asked if he called the Sheriff’s office and was told “no”, Frank advised him to do so.

Bikes and other items to include chairs in the hallways and under stairs will be enforced immediately. We will come and get them; this is your final warning. This is a Florida Law and the Fire Marshall’s Law, not an Association rule we have no choice but to enforce this law, we understand the disability act and will allow wheelchairs and carts as well as similar items to remain for anyone that is handicapped.

Frank gave a report on a building with a window that is leaking and causing mold and mildew in the unit below. The owner of the unit with the leaking window is in foreclosure and owes the Association somewhere in the area of $9,000. Frank recommended that we board over the window and put up cheap hurricane shutters to make the window appear as if a hurricane shutter was installed. The cost is estimated to be low with a guess around 500 to 700 dollars, This recommendation was based on not wanting to throw more money into a situation where we will not be able to get it back. The owner of the unit with the mildew and mold problem was informed that she should contact her insurance company to have her unit repaired. The Board made a motion with a second and voted unanimously to do whatever is necessary to correct this problem

After a brief discussion a motion was made, seconded and approve unanimously to accept the revised Employee Handbook and Job Description as presented to the Board. Frank was instructed to post a copy to the bulletin board.

Frank gave a report on the Utility Study, which would have a private company come in and review our utility usage and determine where we can save money. They would receive 50% of any savings, after a discussion by the board a motion was made to have the Utility Study, the motion was seconded and approved unanimously by all Board Members.

Frank brought up the subject of Workers Comp and our current Insurance Company OTC to the new payroll company, Paychex. Frank has called several times trying to get information from our insurance company with no response. It only makes sense to have our payroll and workers comp with the same company. A motion was made, seconded and approved unanimously by all Board Members to move our Workmen Comp to Paychex.

Frank brought up the purchase of umbrellas’ that can be adjusted due to the crank and tilt features for the pool deck, we could purchase 14 for $2,628.80. Also we would use the old umbrellas for tables throughout the community. After a discussion, a motion was made, seconded and unanimously approved by all Board Members.

Don brought up the lakes floating mat that was installed last week by the vendor for the lake committee. It will take about a month or so to fill in and look great. We had talked about it in a past meeting but it appears no vote was taken, Don asked for a vote, a motion was made and seconded to approve this purchase, and was approved unanimously by all Board Members.

There was no further business to come before the Board. A motion to adjourn was made, seconded and approved by all Board Members.

PINE RIDGE AT FORT MYERS VILLAGE I CONDOMINIUM ASSOCIATION, INC

EMERGENCY MEETING OF THE BOARD OF DIRECTORS

February17, 2009

President Don Apple called the meeting to order at 10:00.    Present were Don Apple, Bernadette Kowalczyk, Tommy McIntyre, Nora Harmon. Present from the Sheriffs Department were Crime Prevention Unit Coordinator Kevin Farrell and Deputy James Antilia.

President Apple opened the meeting and explained that the reason for this hastily called Emergency Meeting was security and continuing problems from across the lake on the east side of the property. We have had two recent incidents which were of concern to the Board, the Association, residents and to the community at large.

The first incident involves a resident being hit by what was believed to be a BB gun. While there was no lasting injury there is certainly concern over this incident. The second incident involved what was believed to be a trespasser who appeared to follow one of our residents for a short time.

The Board voiced its’ concern and discussed these events in detail. Existing procedures were reviewed and a number of recommendation were made. The members that were present were called upon for their input.

Representatives from the Sheriffs Department Crime Prevention Unit Coordinator Kevin Farrell and Deputy James Antilia spoke at length and answered questions from the Board and the members present. They noted:

It is very important that residents call the Sheriffs Department be when such incidents occur. The Sheriffs Department can be reached at 477-1000. They pointed out unless they are called, they are unable to react and are therefore unaware of the problems at Pine Ridge. Owners are encouraged to call Sheriffs Department regardless of how small the incident and even if they are doubtful of the importance of an incident.

This would include strangers on property, please do not confront them or attempt to chase them away. We prefer that the Sheriffs be able to catch them in the act, and arrest them. This also allows the Sheriffs Department to document these events and support the need for increased patrols and other actions deemed necessary to help Pine Ridge.

For the time, people walking around the lake are encouraged to do so in groups, carry a cell phone, a flashlight and perhaps program the Sheriffs Department number 477-1000 into speed dial on their phones.

It was pointed out that we have had problems similar to these over the years. Residents should be aware and attuned, however there is no need to be worried or frightened. Owners should be advised that the Pine Ridge Association, your Board of Directors, Neighborhood Watch and Sheriffs Department are taking all steps with in their abilities to stop such problems and try to insure the safety of the community and the residents.

WHAT CAN YOU DO? Volunteer for Neighborhood Watch, we can use at least 8 more people (they patrol in pairs), get a turtle sticker for your car so that we know who belongs here and CALL 477-1000 TO REPORT PROBLEMS.

There was no further business to come before the Board. A motion to adjourn was made, seconded and approved by all Board Members.

CONDOMINIUM ASSOCIATION, INC

MEETING OF THE BOARD OF DIRECTORS

January 21, 2009

President Don Apple called the meeting to order at 7:01 PM.    Following the Pledge of Allegiance the roll call was: present were Don Apple, Bernadette Kowalczyk, Tommy McIntyre, Nora Harmon, Ed Edwards and Jean Blessing. Bob Lotter was absent.

A motion was made and seconded to waive the reading of the minutes and to accept the minutes as submitted and this was approved by all members.

Nora Harmon rendered the treasurer’s report, noting that we have 2 CD’s which are due to roll over. A motion was made, seconded and approved to roll $149,564.13 over into short term, 3-6 month CD’s.

Following a brief discussion, a motion was made, and seconded, to approve the removal of rubber trees within the community as they are an exotic species with a very aggressive root system. The motion was approved all in favor.

Representatives of the Association’s insurance company OTC, Gino Littlestone and Gary gave an in-depth talk about the recent changes in the insurance laws as it relates to condominiums followed by questions and answers. The major points were noting, this was effective Jan 1, 2009 and that there are still uncertain issues:

1)      The condominiums must now cover air conditioning units.

2)      Owners are required to now carry insurance on the interior of their unit (condominium policy).

3)      Owners are required to now provide evidence of (their) insurance to the Association.

4)      Owners are required to add the Condominium Association as also named to their policies.

5)      Owners are required to add $2,000 special assessment coverage to their 2009 policies.

Eddy Edwards spoke briefly about the need for a beginning long term plan for replacement of the exterior fences surrounding the community, noting that this would be a large and expensive project.

Don Apple noted the following appointments; Tom McIntyre as BOD liaison to Landscaping committee, Bob Cheatham as member to Landscape committee. Eddy Edwards as BOD liaison to Pool committee

Don Apple stressed the requirement to have all owners and tenants go through the approval and background check prior to moving to Pine Ridge. We did ask one couple to leave and forward another case to the fining committee.

Frank gave a brief overview of projects completed and proposed. Eddy suggested a five person committee to review and update Pine Ridge Rules and regulations. Interested parties submit their names to the office.

A motion was made to approve the purchase of $1,000 replacement plants, it was seconded and approved. A motion was made to approve the purchase of $500 accent trees, it was seconded and approved. A motion was made to approve the replacement of clubhouse door with automatic opener, it was seconded and approved.

The Board noted that phone lines to the units are the owners’ responsibility and suggested that owners’ purchase “line guard” a coverage (estimated at $5.99 per month ) for coverage of this, from the phone company.

A motion was made to approve the purchase of replacement carpeting for the clubhouse hallway and bathroom for an estimated $1,034, this motion was seconded and approved by all present.

There was no further business to come before the Board. A motion to adjourn was made, seconded and approved by all Board Members.

PINE RIDGE AT FORT MYERS VILLAGE 1 COMDOMINIUM

ASSOCIATION, INC

MEETING OF THE BOARD OF DIRECTORS

JANUARY 2, 2009

President Don Apple called the meeting to order at 1:00 PM. The roll call was: present Don Apple, Eddy Edwards, Bob Lotter, Nora Harman, Jean Blessing, Tommy McIntyre, with Bernadette Kowalcryk not present.

The Pledge of Allegiance was followed after a moment of silence for those who have passed.

A motion was made, seconded and carried unanimously to accept the minutes as submitted.

A motion was made, seconded and carried unanimously to waive the treasurer’s report.

A motion was made, seconded and carried unanimously waive the order of the agenda to allow (item “C”) the roofing replacement to be addressed first.

Don called upon Ray Hostetter of Albritton Metal & Roofing to give a report on the their quote for the 8 duplex roof replacements, which would bring all units roofing to less then 10 years old; the total cost for this project comes to $8,884.00 for each unit. Estimate of completion would be sometime in mid February. A motion was made to accept the quote, seconded approved by all Board Members.

The Board discussed Frank Rua’s contract for 2009 with some minor spelling corrections and changes in verbiage. A revised copy will be made and provided to the Board at the next meeting.   A motion was made to accept the contract with the changes, seconded and approved by all Board Members.

Don brought up the contract with our accounting firm and that another firm would handle the payroll. Lori from our Accounting Firm informed Don that she would accept any contract we proposed, because the firm did not have the time due to their end of year closing. Nora went to the accounting firm and set down with Lori and she made all the changes we requested on the spot. Eva will be our new contact person at the accounting firm.

A question was raised rather we received compensation in the fees with the accounting firm based on the payroll change. There was, but it was only $50.00 monthly and should have been $1,500 annually. A motion was made to have Nora contact the accounting firm and have this corrected and bring the contract back to Don who after review and if accepted would sign the contract. The motion was seconded and approved by all Board Members.

Don stated there is a problem with the Board not responding to information and request for action from Frank within a reasonable time; therefore Don instituted a program where if you do not respond within 3 days we will assume that you have no opinion either way so that projects can be taken care of within a reasonable time. Same thing with the agenda, no one gives any input; the 3-day rule is now in affect.

Greg Moff was asked to speak about the Gulf Carts and Greg reported that his cart was in bad shape and that in his opinion the cart should be replaced. Greg received a quote for a 2005 model, heavy-duty cart. The amount would come to $3,816 plus tax, which is within the budgeted amount. He also had to replace the batteries in the other cart, which cost $736.70. A motion was made to accept the purchase of the 2005 Gulf Cart and Battery replacement; the motion was seconded and approved by all Board Members.

There was no further business to come before the Board. A motion to adjourn was made, seconded and approved by all Board Members.